bookkeeping for construction business

Union contractors face a similar situation as prevailing-wage contractors. Where certified payroll typically tracks wage and fringe obligations for government agencies, union payroll needs to track and report wage and fringe obligations to the union local. One common construction billing format is known as AIA progress billing, named after the American Intsitute of Architects that produces its official forms. As a type of progress billing, AIA billing invoices the customer based on the percentage of work completed for that billing period. This invoice generally consists of a signed summary sheet, followed by a schedule of values that details what’s been completed and billed to date. Join over 1 million businesses scanning receipts, creating expense reports, and reclaiming multiple hours every week—with Shoeboxed.

At the end of any financial period, the bookkeeping department for existing projects calculates completion percentages. The percentage of completion of the contract is determined in this company in different ways. It uses a method that can measure the amount of work that has been done with a reliable degree.


Accurate and meaningful reporting is the foundation for successful business management decision-making, and we can teach you how it works. Standard accounting services are much simpler because in most cases the business is a fixed environment where customers go, or where goods are sent from. You have your sales, cost of goods, expenses and from there you can calculate a breakeven point pretty easily. Accurate, insightful financial reporting helps business owners pursue the most profitable jobs. Your labor costs and who was on site can help you identify inefficiencies within your crews and how your labor is hitting certain benchmarks in terms of productivity.

bookkeeping for construction business

This is set up for the construction / contracting company that is not ready or willing to pay a monthly subscription for a bookkeeping software. Cash accrual accounting recognizes expenses and revenue in the time they are incurred before any money changes hands. The advantage of the accrual method is that it includes accounts receivables and account payables, as a result, provides a more accurate picture of the profitability of a company. The accrual is the most common method used and also a standard method under GAAP acceptance. Of course, the ASC 606 rule provides many other important standards for contractors to follow.

Scattered custom projects

You can use Botkeeper to connect your books to your bank account and simplify reporting. It can also organize and pay bills for you, as well as collect payments and follow up on outstanding invoices. You can use this method of revenue recognition even if you’ve received payments during the contract period. You could have one account reserved for paying expenses, another one for managing payroll, and a third one for receiving payments for clients. As certified Sage bookkeeping professionals, we utilize tools like to manage your accounts payable and efficiently handle your business needs.

Construction projects are usually won and allocated through the bidding process, where companies compete with each other to provide high-quality services at reasonable prices. It is independent of other projects in the same company, so the same share of expenses, revenues and profits cannot be recorded in the records. Foundation breaks its software down into modules that you can put into a custom solution.

Record Day-to-Day Financial Transactions

Most industries are either product or service based, but project based industries typically include both. This includes sourcing materials, labor, consulting, engineering, and more. This means meticulously tracking business expenses in each category in order to clear a reasonable profit margin. The key is setting up an efficient bookkeeping system that is unique to the specific needs of your construction business. We will cover how construction bookkeeping differs from bookkeeping in other industries and offer some construction bookkeeping tips on how to make your construction bookkeeping solution an easier process.

Leave a Comment